Privacy Policy

Who we are

Andersen Tech ("we"), CVR 39123789 , is the data controller for the roomcal.io service. Write to support@roomcal.io for any privacy question or request.

What we collect

• Account data: name and email address when you sign up or accept an invite.
• Workspace data: building and room names, bookings (title, time, attendees), and membership roles.
• Support data: anything you send us when you write to us.
• Technical data: IP address, browser type and sign-in timestamps, kept for security and troubleshooting.

Why we process it

We process account and workspace data to run the booking service (performance of our contract with the subscriber), technical data for security and service improvement (legitimate interest), and emails you receive about your workspace (contract or consent, and you can opt out at any time).

Who we share with

We share data with vendors that help us run the service: our hosting and database provider, our email delivery provider, and Paddle (our Merchant of Record), which processes payments and invoices. We don't sell personal data, and we don't share one tenant's booking details with other tenants beyond what the calendar shows.

Where data lives

Our hosting and database provider may process data outside the EU. Where that happens, transfers are covered by the EU Commission's standard contractual clauses or an equivalent safeguard.

How long we keep it

Account and workspace data are kept while your workspace exists. After a workspace is deleted we remove its data within 90 days, except where we must keep records longer (for example bookkeeping records for 5 years under Danish law).

Your rights

You can ask us for access, correction, deletion, restriction or a copy of your data, and you can object to processing based on legitimate interest. Email support@roomcal.io — we answer within 30 days. You can also complain to the Danish Data Protection Agency (Datatilsynet).

Cookies

We use only the cookies and local storage strictly needed to keep you signed in and the app working. No analytics or advertising cookies.